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Effective Date: [Insert Date]

Keating’s Kids is committed to protecting the privacy and security of all individuals and families who interact with us—especially the children we serve. This Privacy Policy outlines how we collect, use, store, and protect personal information submitted through our website, forms, and other communications.

1. Information We Collect

We may collect personal information through the following interactions:

  • Submitting a child for the program

  • Hospital or organization partnership forms

  • Donor contributions

  • Volunteer or partner sign-ups

  • General inquiries

The types of personal information we may collect include:

  • Full name, age, and contact details

  • Child’s medical diagnosis (brief summary only)

  • Parent or guardian contact information

  • Organization or hospital affiliation

  • Donation information (handled securely via third-party processors)

We do not collect any unnecessary or excessive data, and we never collect Social Security numbers or financial details directly.

2. How We Use This Information

We use the information we collect to:

  • Coordinate experiences for children with their celebrity heroes

  • Communicate with families, hospitals, donors, and volunteers

  • Respond to partnership or collaboration requests

  • Process donations and issue receipts

  • Improve our programs and outreach

We do not sell, rent, or share your personal information with third parties for marketing purposes.

3. Protecting Children’s Privacy

Protecting the privacy of children is at the core of our mission. Any information submitted about a child is:

  • Reviewed only by authorized staff

  • Used solely for the purpose of coordinating program experiences

  • Never shared publicly without explicit, written parental/guardian consent

If we receive information from a source not authorized to share it (e.g., a non-guardian), it will be deleted and disregarded.

4. Data Security

We take appropriate technical and organizational measures to protect your information against unauthorized access, loss, or misuse. This includes:

  • Secure online forms (SSL encryption)

  • Password-protected access for staff

  • Third-party donation processors with PCI compliance

5. Photos, Videos, and Stories

We will never publicly share any photos, videos, or personal stories involving children without explicit, written consent from a parent or legal guardian. Even with permission, we always take care to respect the dignity and privacy of each family.

6. Third-Party Services

We partner with trusted third-party services to help facilitate our operations (e.g., donation platforms, video call technology, email providers). These services have their own privacy practices, which we review carefully to ensure alignment with our values.

7. Your Rights and Choices

You may:

  • Request to review or update your submitted information

  • Ask us to delete your personal data (where applicable)

  • Opt out of email communications at any time

8. Updates to This Policy

We may occasionally update this Privacy Policy to reflect changes in our practices. We’ll post updates on our website with a revised “Effective Date.”

9. Contact Us

For questions, concerns, or requests related to privacy, please reach out:

Keating’s Kids
Emial: mmccrea@keatingkids.org
Emial: info@keatingkids.org
Phone:9197417107